Key Responsibilities

Org-Wide Event Production (60%)

• Produce 2 large AWARE events, 3-6 mid-sized events and some smaller engagements through the year, from intimate sharing sessions (30 pax) to the Ball (500+ pax)
• Contribute to event programming, theming and ideation for mid-sized and large events.
• Develop and maintain a master events calendar, flagging conflicts and resource needs
• Lead venue sourcing, vendor management (AV, catering, decor, transport), and onsite production including setup and tear down.
• Liaise and coordinate talent and speakers for events
• Create and manage event budgets with post-event reconciliation
• Build a shared digital toolkit: run-of-show templates, vendor contact lists, checklists, contingency plans

Sponsorship & Stakeholder Coordination (20%)

• Cultivate and manage year-round relationships with venues, AV suppliers, printers, caterers
• Work closely with Fundraising team to manage corporate and in-kind sponsorships and partnerships
• Recruit, train, and schedule volunteers for all events (via a shared volunteer database)

Cross-Departmental Support (15%)

• Consult with Advocacy, Comms, and Community Services teams on event feasibility, timelines, and logistics
• Lead post-event debriefs with each department, capturing learnings and ROI data
• Maintain shared event files (Google Drive) accessible to all teams

Admin, Reporting & Optimisation (5%)

• Produce quarterly event performance reports (budget vs actual, attendee feedback, staff time saved). Recommend process improvements for event approvals, vendor contracts, and risk management

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